SECURE BANK PAYMENT AUTOMATION

Stop Payment Fraud & Automate Bank File Lodgement – Securely, with XLRS

Seamless & Secure Bank Payment File Automation for Certinia, Accounting Seed, Rootstock and more.

Are you manually downloading bank payment files from your ERP (like Certinia, Accounting Seed, Rootstock, Xero, NetSuite, Sage, or SAP) and uploading them to your bank? This daily grind isn’t just inefficient; it’s a significant security and fraud risk. Employee error, internal fraud through file tampering, and insecure transfer methods can cost your business dearly. The XLRS Secure Payment File Lodgement solution eliminates these risks by automating the entire process – from your accounts payable system directly to your bank’s secure folder using SFTP.

The Hidden Dangers of Manual Bank File Processing

Manually handling payment files – especially when multiple payment batches run daily – exposes your business to critical vulnerabilities:

Fraud Risk: Employees downloading files can intercept and alter bank details, redirecting payments to their own accounts. This is a common accounts payable fraud vector.
Security Breaches: Transferring files via unsecured email or unencrypted methods can lead to data interception.
Operational Inefficiency: Downloading, saving, and uploading files for each payment batch is time-consuming, prone to human error, and diverts skilled finance professionals from strategic tasks.
Lack of Audit Trail: Manual processes often lack a robust, traceable audit trail for file transfers, complicating reconciliation and investigation.
Compliance Concerns: Depending on your industry, insecure payment processes can lead to compliance violations.

Introducing XLRS: Your Automated Shield Against Payment Fraud & Inefficiency

The XLRS Secure Payment File Lodgement solution is specifically designed for businesses and finance professionals using leading ERP systems (including NetSuite, Xero, Sage, Infor, MYOB, Certinia, Accounting Seed, Rootstock, Pronto, Oracle, Workday, and SAP) who need to enhance payment security and streamline operations.

How XLRS Works – Simplicity and Security Combined:

Data Collection & Formatting: XLRS seamlessly integrates with your Accounts Payable system, collecting payment information.
Accurate File Generation: It automatically formats the data into the correct bank file format (e.g., ABA files for Australian banks). No more manual file creation or complex formatting concerns.
Secure SFTP Transfer: The formatted payment file is transmitted directly to your bank’s designated secure folder using Secure File Transfer Protocol (SFTP), ensuring end-to-end encryption and integrity.

Key Benefits of XLRS Secure Payment File Lodgement

Dramatically Reduce Fraud Risk: Eliminates the opportunity for manual file tampering by automating the transfer.

Enhance Security with SFTP: Uses industry-standard SFTP for encrypted, secure file delivery to your bank.
Boost Operational Efficiency: Frees up your finance team from manual, repetitive tasks. Automate multiple daily payment batches with ease.
Seamless ERP Integration: Designed to work alongside your existing accounting software like Certinia, Accounting Seed, Rootstock, Oracle, SAP, Xero, NetSuite, and others, improving their payment output process.
Ensure Data Integrity: Automated formatting (e.g., for ABA files) reduces errors associated with manual file preparation.
Strengthen Audit Trails: Provides a clear, automated record of file submission.
Peace of Mind: Know your supplier payments are processed securely and efficiently.

Getting Started with XLRS – A Simple Two-Step Process

Implementing robust payment security doesn’t have to be complex.

Bank Commercials & Setup:
- Apply and complete the necessary commercial agreements with your bank for SFTP lodgement.
- Your bank will create a dedicated secure folder for your account.
- We assist you in generating encrypted credentials that your bank will use to validate secure file submissions.
Install the XLRS App:
- Install the XLRS Secure Payment File Lodgement application.
- A straightforward configuration process ensures a secure, reliable connection with your bank. Our team is here to support you.

Frequently Asked Questions (FAQs)

Q: What is the bank file format for Australian Banks?
A: Australian banks predominantly use the ABA (Australian Bankers’ Association) file format for Direct Credit payment files. XLRS automates the creation and secure lodgement of these ABA files.
Q: What is an ABA file?
A: An ABA file contains structured payment instructions for your bank to transfer funds from your account to nominated recipient accounts. Its complexity requires automated generation, like that provided by XLRS, to ensure bank acceptance and avoid payment rejections.
Q: What is the XLRS Secure Payment File Lodgement solution?
A: It’s a specialized software application by Exceleris Consulting that automates the secure transfer of payment files. XLRS takes payment information from your Accounts Payable system (compatible with systems like Certinia, Accounting Seed, Rootstock,NetSuite, Xero, Sage, SAP, Oracle, MYOB, etc.), formats it (e.g., into an ABA file), and uses SFTP (Secure File Transfer Protocol) to lodge it directly with your bank’s secure folder. This improves security, reduces fraud risk, and increases efficiency. The solution is subscription-based and fully supported.
Q: How does XLRS work with my existing ERP?
A: XLRS complements your ERP. Your ERP handles the accounts payable processing and payment instruction generation. XLRS then securely takes this output, formats it if necessary (e.g., to an ABA file), and automates the secure SFTP transfer to the bank, eliminating manual downloads and uploads.
Q: Is SFTP secure for bank payments?
A: Yes, SFTP (Secure File Transfer Protocol) is an industry-standard protocol that provides encryption for data in transit, making it a highly secure method for transferring sensitive files like bank payment instructions.

Ready to Secure Your Business Payments and Eliminate Fraud Risk?

Stop leaving your business vulnerable to payment fraud and bogged down by inefficient manual processes. Take control with automated, secure bank file lodgement.

Provide your email and phone number below to receive further information. We’ll also organize a free, no-obligation strategy call to discuss how XLRS Secure Payment File Lodgement can protect your business and integrate seamlessly with your ERP system (whether it’s Certinia, Accounting Seed, Rootstock, Xero, NetSuite, Sage, SAP, Oracle, MYOB, Infor, Certinia, Accounting Seed, Rootstock, Pronto, or Workday).

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